With so many changes in the office environment over the past several decades, it’s not surprising that some of the staples from years past are no longer crucial to the success of an organization. Technology has driven many conventions of the old office environment into extinction, rendering them obsolete. Here are just a few ways that technology has replaced some of these.
If you have been in business for a while, chances are that you have accumulated filing cabinets that fill up with paper documents faster than expected. They have traditionally been used to keep files in a safe and easily accessible storage location, but these cabinets are far from convenient with the wide availability of cloud storage and the increasing capacity of computer storage.
The cloud has enabled the use of document storage systems that put filing cabinets to shame. These systems offer digital environments to safely store documents; due to the electronic nature of files, massive amounts of physical space for filing cabinets is no longer needed. Additionally, these systems offer search capabilities that will make you never want to sift through a filing cabinet again.
Conference Room Gatherings
When you have a small workforce, it’s easy to call a meeting for the entire office. When you have a larger workforce, especially now that remote work has become so common, it’s uncommon that your entire staff will fit in the same conference room as before, especially now that remote work has become so common. Thankfully, technology has made it easier than ever to schedule meetings, even for those with crazy schedules or meetings that last for hours on end.
Video conferencing software gives businesses the ability to hold much larger gatherings by administering meetings virtually from just about anywhere. These video conferencing tools also have schedule and calendar integration that can inform you who can make it to the meeting and who can’t.
Traditional Work Desk Accommodations
Your employees generally complete tasks individually and at their desks. While they may have duties that pull them away from time to time, most of their work will be done from the comfort of their desk. At least, that’s how things used to be. Nowadays, the trend is moving in the direction of remote work, or at least a more mobile type of work situation.
Remote technology gives businesses the capabilities to equip employees with technology that allows them to work from any location with the right solutions. The pandemic has proved that businesses do not need the physical presence of an employee in the office in order to stay functional.
Landlines are a relic of the past in the modern office environment. Adding new handsets can be a pain, especially if your infrastructure is dated and was built for a staff much smaller than your own. It might involve running new wires throughout the office, which can be both time-consuming and costly. Modern business technology comes to the rescue here, as well.
Voice over IP systems give organizations another way to eliminate unnecessary costs and outdated technology by letting you use your Internet connection for telephony services rather than traditional phone lines. VoIP comes with other features that are now expected of business telephone providers, so you are not leaving any value on the table by implementing these solutions.
Need a Hand with Implementation?
If you would like some assistance with updating your infrastructure for a more modern office feel, SouthTech can help. We can equip your company with all the tools you need to take your business to the next level. To learn more, reach out to us at 855-941-TECH.